Division Resources Human – المعهد التقني/ الرميثة

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Human Resources Division

Tasks and duties

 Preparing programs and work plans for the division and following up on their
implementation.
 Distributing tasks to members of the division according to units and supervising their
performance in a way that helps develop the work.
 Receiving incoming mail for the division and referring it to the relevant units.
 Addressing the university to complete administrative transactions.
 Answering the institute’s members’ inquiries about administrative instructions and
systems.
 Evaluating the performance of employees in the division after discussing with them about
their performance.
 Completing an updated database of all members and following up on the institute’s
infrastructure.
 Holding training courses and developing the performance of employees in the division.
 Representing the division in conferences and training within the administrative and
technical specialization.
 Submitting information and data to the university in various fields after preparing the
necessary studies.

Its duties and tasks are:
 Issuing official books and issuing administrative orders for members (transfer, placement, bonus,
change of address, leave)
 Coordination with the university in preparing housing schedules.
 Follow up on the students’ academic documents and the validity of their issuance.
 Receiving incoming letters and answering them.
 Completing appointment transactions and preparing and updating service archives.
 Issuing administrative orders to grant bonuses after preparing an evaluation form and filling it out
by the scientific departments and the Dean.
 Issuing orders to be absent from work and to resume work after stopping work.
 Issuing regular and temporary leave orders and following up on the validity of the issuance of
medical reports.
 Organizing archives of long vacations, placements, and study leaves.
 Attending the university monthly to confirm the variables in the housing schedules and attending
the meetings of the housing committee at the university.
 Issuing letters of thanks, appreciation, and financial reward intended by the Dean.
 Issuing orders to resign from the job based on the members’ request, or considering him resigned
if he is absent from work for ten consecutive days.

Owners and Retirement Unit
Tasks and duties:
 Monthly statistics for all Institute members.
 Statistics every three months with variables.
 Answer the letters received.
 Follow the leak log.
 Follow up on the integrity form and information bank.
 Creating a plan archive that is recorded in the information of the institute’s members.
 Follow up on the issuance of IDs in coordination with the university.
 Extending the job service of non-teaching employees after obtaining approvals to do so.
 Issuing university orders referring to retirement based on the request of an employee who is not
of legal age or for health reasons.
 Follow up on members inside and outside the institute.
 Following up on requests to add the service after reviewing them and presenting them to a
committee formed for this purpose, issuing administrative orders to that effect and sending them
to the university.
 Sending the treatment of the Institute’s employees to the National Retirement Authority for the
purpose of granting retirement rights.
 Follow up on the payment of pension amounts deducted from the Institute’s employees to the
National Retirement Authority in coordination with the Finance Division.
 Verifying the entitlement of the retired employee to accumulated leave salaries, end-of-service
benefits, and others.
 Referring the students’ applications to the university for all orders (requesting regular leave with
or without pay, transfer, placement, referral to retirement, resignation…etc.)

Documentation unit
Tasks and duties:
 Preserving administrative orders issued by teachers, technicians and administrators.
 Organizing files for all members.
 Providing the technicians with information about the members.
 Save to members’ email on a daily basis.
 Organizing identification records with files and indexing them.
 Index of files for the Institute’s members.
 Providing the Staffing and Retirement Unit with information regarding teaching, technical and
administrative members.
 Organizing outgoing records.
 Organizing incoming records.
 Distributing mail to all departments, units, and divisions in the institute.
 Distributing mail outside the institute.
 Distribution of incomings from the Central Technical University and other departments.
 Organizing mail distribution records.
 Preserving official administrative orders.
 Save outgoing books and rotary files.
 Scanner created books for employment, resignation, reinstatement, age confirmation, last salary,
and unpaid leave for all members of the institute and stored them in the calculator.
 Responsibility for the electronic fingerprint device and preparing its required reports.

Service and maintenance unit
Tasks and duties
 Managing the work of the institute’s vehicle drivers and providing gasoline and oils for all cars
received by car drivers or employees.
 Follow up on car repairs by committees and provide the necessary spare tools for them.
 Follow up on assignments.
 Cleaning the institute building using temporary workers and allocating the necessary amounts for
them.
 Maintenance of the institute building.
 Refrigeration equipment maintenance (installation, repair)
 Interior building maintenance, furniture maintenance, electrical maintenance (establishment,
installation, lighting)
 Maintaining the institute’s environment, including garden maintenance.
 Maintaining the institute’s generator and providing fuel.
 Forming internal and external committees to carry out various tasks, including inspections and
repairs, in addition to the procurement committee (sanitary installations for all the institute’s
facilities (sanitary, Broken pipes)

E-mail

[email protected]